In today's world of selling, it is increasingly more difficult to get the attention of a prospective buyer after only a few outreach attempts. We know they're busy but let's face it, we're all busy. So, how do you stay consistent (and persistent) in your outreach with a prospect while remaining sensitive to their daily lives and the distractions they face?

From the dawn of time until present day, it has always been a difficult task for salespeople to be able to reach the prospects they call and email each day. They call…and they email…and they keep following up, wondering if anybody will ever do one of two things:

1. Answer the phone.
2. Return a voicemail/reply to an email.

While certainly not a new development in selling, engaging with prospects has become increasingly and dramatically more difficult in the last 10 years.  If we go back to 2009, it took around 8-10 outreaches on average to engage with a prospect. In 2019, that number has risen to 16-18 attempts. Keep in in mind those are averages. Sometimes it takes even more attempts to get the prospect to pay attention to you.

Recently I was leading a sales training workshop in Dallas and a high-ranking bank executive asked me why I thought the number of outreaches required had basically doubled in the last decade. In my judgment, there are three main reasons:

1. Distraction: prospects are busier than ever before and are constantly battling the numerous distractions that come their way. Their mobile device buzzes and they have to look. The email notification on their computer sounds and they can’t resist. Some have estimated that the typical person picks up and puts down their mobile device between 600-700 times each day.
2. Competition: there is more of it than ever before and it’s fiercer than ever.
3. Commodity: the belief of the prospect that, in at least some industries, the vendor calling them and the vendor they currently use are essentially the same. The prospect just doesn’t see any meaningful difference. To them a bank is a bank. An insurance broker is an insurance broker. A technology provider is a technology provider.

Of these three reasons, #3 is the most concerning (or it should be). And here's why.  If you don’t differentiate yourself from your competition by providing value, your prospect will do the differentiating for you. But they won’t use a measuring stick of value. They will more often than not use a measuring stick of price.

Finally, here is another sobering statistic about the world of modern day selling. While the average number of attempts has increased to 16-18, most salespeople quit after less than 5 attempts. Maybe they think the prospect is being rude by not replying. Maybe they think that in the good old days people used to return calls. Regardless, the world has changed. Prospects are a hard fish to catch. 

You might need to be out there fishing just a bit longer than you would like.

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Today, our customers are bombarded with sales, marketing, and advertising pitches from companies all hoping to win their business. They’re overwhelmed, or, in most cases, they simply tune us out.

So, we try to reach as many potential customers as we can, but our salespeople spin their wheels and end up stuck in the same place, week after week, month after month, or year after year.

The problem? We’re not sure who we’re trying to reach. Many of our potential customers view their time as their greatest, most valuable asset, and so should we. We can protect that asset by having a clear understanding of who our target customer is.

Identify What a Zebra is:

In order to hone that understanding, we have to begin with first identifying our “Zebra,” or our ideal prospect persona.

 We can do that in three easy steps:

1. Begin by segmenting our business’s book into thirds. For most companies, that top third brings in 90% of the company’s revenue. They are generally the best clients.
2. Look for common traits and demographics in that top third. Ask questions like:

·      What do these customers have in common?

·      What industry are they in?

·      Who is our main point of contact?

·      How do we contact them?

·      What is the size of their organization?

Having the answers to questions like these helps identify other potential customers in the market.

3. Once we know what traits we’re looking for in that top third, we should commit 2/3 of our time to looking for, or attracting, customers from this group.

Identify What a Zebra Isn't:

Of equal importance is to know, and clearly articulate, what isn’t a Zebra for us. If we know who doesn’t fit our ideal customer persona, we’ll bring clarity to our network and prospecting efforts, and again, continue to value time as our greatest asset. Here’s why it’s important to know what a Zebra isn’t:

1.    We eliminate ambiguity

Introductions have been proven to be the No. 1 way that top producers grow their business. But if we aren’t specific about who we serve best, it’s hard to get those introductions. We need to be specific and clear about what type of zebra we serve best.

2.    We reduce frustration with our Centers of Influence (COI)

We want to capitalize on our COI’s relationships, but if we’re not crystal clear with who we’re looking for, our COI may make an introduction to someone we can’t help. When working with our COI, it’s helpful to articulate the type of business or individual we’re looking for, along with what we’re not looking for and why.

3.    We reduce our opportunity cost

Our opportunity cost is what we’re not working on that might have been more viable for our organization. If we’re calling on Company ABC, we’re not working on Company XYZ. Are we losing out on better business, because we’re not calling on the right prospects?

If we know what we don’t want and the reasons why, it might reduce the quantity of opportunities in our pipeline, but the quality will increase dramatically. 

 Cultivating Zebras

Once we’ve determined which customers are and aren’t Zebras, we need to understand the best ways get in front of them and build relationships.

Start by doing some research.

Should we call or email them?

What is their preferred social media platform – LinkedIn, Facebook, or Twitter?

Knowing how and where to reach our target persona will positively impact our ability to hunt, qualify and discover potential new business. Undoubtedly, our most effective approach is to utilize the relationships we have with our top third by asking them to introduce us to others they know, who will most likely fall into that ideal customer profile.

It takes work to find these prospects and then contact them, but it’s well worth the effort. Our chances of success are now much higher because we know we’re reaching the right audience, the Zebras who become our best clients.

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In this article, we offer solutions for your CRM system and provide 5 concrete steps in helping your salespeople improve their numbers and ratios so that a sales manager can more accurately identify choke points in the sales process.

My wife Linda and I were recently in Columbia, Maryland visiting family. While having a mid-afternoon lunch at Clyde’s, I happened to see a “LifeLock” commercial on the bar TV. All I caught was the following caption:

“Why Monitor If You're Not Going to Fix It”?

Forbes contribution editor, Will Burns, writes about the absurdity the Lifelock ads point out. He even does us the favor of including the Dentist, Robbery and Pest Control ads in his article.

Many companies, probably including yours, have monitored pipeline opportunities. The idea is to have information about the opportunities being created by the sales team. Companies want to know: 

• What stage in the sales process is the opportunity
• What the next steps are to move the opportunity through the pipeline
• The likelihood of winning the business based on a probability % either calculated or assumed based on the sales stages
• The future sales revenue of all the opportunities in the pipeline.

There are normally at least three problems with the use of CRMs and pipeline management:

1. Validity - The true accuracy (validity) of the predictive nature of the CRM is dependent upon making sure that a milestone centric sales process has been mapped and made to be part of the CRM being used.
2. Credibility – Even if you have the right sales process mapped and documented, there is still the element of GIGO – Garbage In, Garbage Out. If your sales team is entering opportunities into the pipeline to keep management off of their back and assuming that the opportunities have met the criteria for each step in the sales process, then you still have a predictive problem with your pipeline.
3. Lack of helpful business intelligence – It’s one thing to enter data and get raw numbers from what has happened and what we think will happen. It’s another thing to build your CRM so that you have reporting that tells you how sales people are performing against the sales success formula developed for each individual. Without comparative data, then a company or manager is monitoring activity without identifying, if in fact, there are any problems.

What a company should be looking for, so that it’s in a position to ‘fix it’, are critical numbers and ratios so that a sales manager can clearly and more accurately identify choke points in the sales process for each individual.  Additionally, the data can and should, tell the manager and the organization if training and coaching is required, or if the current training and coaching is having the intended impact: Improving the effectiveness and results of the sales team. 

Let’s assume the following sales effort and effectiveness performance model: 

•  The sales person that is failing to hit sales targets is supposed to:
  • Create 10 new leads a month
  • Convert 50% of those into opportunities
  • Convert 50% of those into presentations
  • And get 50% of those presentations to turn into sold business
  • Additionally the average size sales is supposed to be $10,000.00 

• Lets assume the following actual sales effort and effectiveness:
  • 9 new leads are being created but we don’t know why 9 instead of 10?
  • 50% of leads are being converted to opportunities
  • 50% of those opportunities are leading to presentations (but keep in mind over time there will only be 90% of the planned for opportunities because of failure to hit the lead goal)
  • 45% of the presentations turn into sold business instead of 50%
  • And, the average size sale is $9,000.00 instead of $10,000.00

If this is monitored and not addressed/fixed, then this sales person will be short of their goal in access of 25%. This will be a gradual event because, unless the CRM is built to provide this information, no one will notice. No one will notice because the numbers are either: not being monitored or not being addressed because they are ‘close enough’ (9 instead of 10. Management sees this as being 1 off of target rather than 10% off target). Or, coaching to fix the problem falls into the category of ‘do more’ instead of "let’s coach you on how to do better."

Does any of this look or sound familiar? It may not, especially if you have enough of the right people (about 33% of your sales group) doing enough of the right things. With 33% of the team carrying the load, you will still end up with about 90% of your goal.  Then, all you will need is a few of the remaining 67% of the team to contribute something to the production number. You will be close enough.

“Fixing” it has to be part of the investment when investing in sales enablement tools, systems and technology. Fixing the problem requires the following 5 steps:

1. Building a milestone centric sales process that is part of the CRM
2. Creating sales success formulas for each sales person based on their historical actual performance and agreed to sales goals
3. Timely monitoring and updating of sales effort and sales execution data so that you can ‘catch them early’ in real-time when their performance is a negative variance from the plan
4. Using the data to develop intentional coaching strategies to help your salespeople deal with the specific challenges they are having in either effort or execution. No more ‘run faster’ coaching
5. Use metrics to determine your success: 
   • % of sales people hitting effort target increases to 100%
   • % of people hitting conversion ratios improves
   • Production from each of the sales team segments (1/5s) improves year over year
   • The 80/20 rule starts to shift to a 70/30 > 60/40 rule
   • Validity and credibility in your pipeline prediction improves
   • Adaption of your CRM is at 100%

Call To Action: 

Request a 30-minute live Emergency Pipeline Analysis Session to evaluate current opportunities in your pipeline. What you will get/learn.

• Complete instruction on how to more effectively evaluate the validity and credibility of your pipeline opportunities
• How to more effectively identify choke points in the sales process
• A method of intentional coaching to improve the probability of closing current opportunities.

Email:  tony@anthonycoletraining.com if interested.  Thank you for your time!

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Most Sales Managers would agree that completing prospecting activities and hitting sales goals are critical to success. However, what happens when we focus too much on the numbers and not enough on being a resource for prospects, we impact (or lose) the human element of our business.

In general, there are two different types of classifications in sales; Business-to-Business (B2B) or Business-to-Consumer (B2C). B2B — meaning you supply a product or service directly to an organization — i.e. you provide a chemical coating that will be sold to an aircraft manufacturer and applied to rotors. B2C — being that you provide a product or service directly to the end user — i.e. you sell anti-aging skincare products using social media and your network to women 30+. But what if what you do falls somewhere in-between?

What if you are in the B2P (Business-to-People) business?

I believe that Anthony Cole Training Group fits within that category. Before we get too far into this topic, I do realize that B2C sales technically describes what we are about to discuss below, but for the sake of this article, I ask that you expand your realm of thinking. See, we (ACTG) primarily provide sales hiring and production training for financial institutions. We usually work with pre-existing sales teams to uncover the problem areas they face and build our training and development around addressing those problems. But at the end of the day, it is the people that we impact first, not the organization. I would imagine 99% of the organizations that are considered B2B still have to sell to a real, living, breathing person who is responsible for making a decision.

So, at the end of the day, you’re in the business to people game too.

So why does this matter? Sometimes, we get so caught up in our day-to-day activities of producing, prospecting and checking off our individual tasks, that we forget we're here to help people. We focus more on the RFP (Request for Proposal) in front of us than on the company and people behind it.

Typically, in B2C sales, the salesperson shares more of a personal relationship with the prospect as well as flexibility around conversations and decisions. In B2B sales, there is usually more restriction to the branding, marketing and positioning of products or services, as well as how we can approach people in the market. Now I’m not suggesting we should throw the handbook out the window, but I am suggesting that those of us in the B2B space can probably benefit from a healthy dose of “authenticity” and “the human element”.

Don't you think?

At the end of the day, you must remember that you are impacting people, regardless of the type of work that you do. The aircraft manufacturer that is buying your chemical coating still has a team of people they are responsible for, so they must confirm that the chemicals are safe and regulated—so talk with them about that. Not only why your coating lasts so much longer than your competitors’ brand!

When we stop focusing (solely) on the next sale, the next dial, or the next commission check; and instead focus on being a go-giver for our clients and prospects, more sales will occur. Be in the Business-to-People, or B2P, business.

It will be your most rewarding sale.

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In business, especially in sales; delays, misunderstandings, and communication can go awry.  Sometimes, even with the influx of technology and communication tools, it is easy to misinterpret what a prospect, or salesperson, says. 

So, how do we make these communication lines more efficient?

The AWATL stands for the As We Agreed To Letter. It’s a brief correspondence that the salesperson can send out to clearly indicate what the expectations are (for both parties) in terms of what is needed and expected. It can be used early in the process, throughout the middle, and is extremely effective just before you present your solutions to the prospect.

“What we have here… is a failure to communicate.” You may recognize that line from one on my all-time favorite movies Cool Hand Luke.  If you get nothing else out of this blog, do yourself a favor and go rent that movie. You will be glad you did.

Strother Martin’s character in the movie Cool Hand Luke makes that statement when the prisoners don’t do what is expected of them. This same problem can occur during the sales process and it can cause problems with moving the sale to a timely close. It usually manifests itself when something like this occurs—“I think I know what you are going to do" and "You think you know what I’m going to do, but neither one of us knows for sure what the other one wants or needs."

Thus, the need for the AWATL.

The AWATL stands for the As We Agreed To Letter. It’s a brief correspondence that the salesperson can send out to clearly indicate what the expectations are (for both parties) in terms of what is needed and expected. It can be used early in the process, throughout the middle, and is extremely effective just before you present your solutions to the prospect.

The AWATL process is pretty simple, but can be very effective. It’s a bullet-point letter or email, which spells out the go-forward expectations for both the salesperson and prospect. It also contains date-specific deadlines to make sure the process doesn’t get stalled or delayed.  Everything works better with deadlines and that is especially true when closing sales. As mentioned, it can be VERY effective just before your closing presentation. The important elements of the AWATL includes:

• The problems that you have uncovered—your prospect NEEDS to fix
• The budget you need to stay within
• All the decision makers will be present
• Finally, and most importantly, the agreed to and anticipated date when a decision will be made

As sales professionals, you should try to control as many aspects of the sales process as possible. We believe the AWATL can help you accomplish that goal, or at least help eliminate any misunderstandings that may hinder you from closing more business.